Supervisor Safety Responsibilities at UCI

As a supervisor at UCI, you have the responsibility to achieve and maintain a safe work environment for you and your employees and also ensure that your employees work safely.  For assistance or questions on the following responsibilities, please contact EHS at (949) 824-6200 or at safety@uci.edu.

Specific program areas on which supervisors should focus include the following:

Safety on Site (SOS) Program Implementation
  • Divide organization into one or more work units
  • Designate Safety Representative(s)
    • Safety Representative and supervisor completes Hazard Identification Checklist
    • Check required safety training records in UC Learning Center

 Required Safety Training

  • Review employees’ completed Safety Training Self-Assessment selections
  • General safety training - provided by EH&S and available through UC Learning Center
  • Work Unit Specific Training - coordinated by your department
    • May be identified by either supervisor or Safety Representative utilizing the Hazard Identification Checklist as part of the SOS program

Communication Documentation

  • Document all safety communications and store unit files for a minimum of 5 years – document date and time, topics discussed, presenters’ names, minutes, action items, attendees’ names and signatures.
Injury Response
  • Call 911 if any employee, student, or volunteer has a life-threatening condition or requires immediate medical attention
  • Seek medical attention if injury is not life-threatening: Medical Emergency Poster
  • If employee is sent to the hospital, stay apprised of employee’s status and inform EH&S (x46200 or at safety@uci.edu) and Workers’ Compensation (x49152 or at wcdm@uci.edu) as soon as practically possible

 Reporting Work-Related Injuries and Incidents

  • Report all work-related injuries within 24 hours
  • Visit the EHS website and navigate to the “Report An Injury, Incident, or Safety Concern,” (https://apps.ehs.uci.edu/apps/hr/index.jsp) or contact the University’s insurance claim center at 1-877-682-7778
  • Complete the “Supervisors Report of Injury” form, if necessary, and return promptly to EH&S

 External Agency Inspections

  • Notify EH&S directly at (949) 824-6200 if an inspector arrives
  • Wait with the inspector until EH&S arrives. Do not volunteer any information, but stay cooperative.
  • Only take inspector to areas of concern. EH&S will take the lead during and after the inspection. In case of a follow-up, EH&S will coordinate efforts and communicate with the agency.

 Standard Operating Procedures (SOPs)

  • Develop specific SOPs plan to safely conduct hazardous processes.
  • Access SOP development tools and existing procedures on EH&S website: Under Development

 Personal Protective Equipment (PPE)

  • Provide and ensure PPE is being used and worn correctly by staff
  • Select appropriate PPE based on the potential hazards, level of risks, and seriousness of potential injury: Under Development
  • Department is responsible for the purchase of PPE

 Emergency Plans

  • Develop and communicate emergency plans and ensure employees are familiar with general and department-specific plans.
  • Create plans for department-specific hazards, and update plans as operations change

 Employee Performance Evaluations

  • Rate employees’ safety performance as “Solid Performance” or “Improvement Needed” based on 3 criteria:
    • Awareness and completion of all required safety training related to job duties (current/not expired)
    • Awareness and consistently follows proper safety procedures and use of safety equipment
    • Takes responsibility for workplace safety and environment