Supervisor Safety Responsibilities at UCI
As a supervisor at UCI, you have the responsibility to achieve and maintain a safe work environment for you and your employees and also ensure that your employees work safely. For assistance or questions on the following responsibilities, please contact EHS at (949) 824-6200 or at email@example.com.
Specific program areas on which supervisors should focus include the following:Safety on Site (SOS) Program Implementation
- Divide organization into one or more work units
- Designate Safety Representative(s)
- Safety Representative and supervisor completes Hazard Identification Checklist
- Check required safety training records in UC Learning Center
Required Safety Training
- Review employees’ completed Safety Training Self-Assessment selections
- General safety training - provided by EH&S and available through UC Learning Center
- Work Unit Specific Training - coordinated by your department
- May be identified by either supervisor or Safety Representative utilizing the Hazard Identification Checklist as part of the SOS program
- Document all safety communications and store unit files for a minimum of 5 years – document date and time, topics discussed, presenters’ names, minutes, action items, attendees’ names and signatures.
- Call 911 if any employee, student, or volunteer has a life-threatening condition or requires immediate medical attention
- Seek medical attention if injury is not life-threatening: Medical Emergency Poster
- If employee is sent to the hospital, stay apprised of employee’s status and inform EH&S (x46200 or at firstname.lastname@example.org) and Workers’ Compensation (x49152 or at email@example.com) as soon as practically possible
Reporting Work-Related Injuries and Incidents
- Report all work-related injuries within 24 hours
- Visit the EHS website and navigate to the “Report An Injury, Incident, or Safety Concern,” (https://apps.ehs.uci.edu/apps/hr/index.jsp) or contact the University’s insurance claim center at 1-877-682-7778
- Complete the “Supervisors Report of Injury” form, if necessary, and return promptly to EH&S
External Agency Inspections
- Notify EH&S directly at (949) 824-6200 if an inspector arrives
- Wait with the inspector until EH&S arrives. Do not volunteer any information, but stay cooperative.
- Only take inspector to areas of concern. EH&S will take the lead during and after the inspection. In case of a follow-up, EH&S will coordinate efforts and communicate with the agency.
Standard Operating Procedures (SOPs)
- Develop specific SOPs plan to safely conduct hazardous processes.
- Access SOP development tools and existing procedures on EH&S website: Under Development
Personal Protective Equipment (PPE)
- Provide and ensure PPE is being used and worn correctly by staff
- Select appropriate PPE based on the potential hazards, level of risks, and seriousness of potential injury: Under Development
- Department is responsible for the purchase of PPE
- Develop and communicate emergency plans and ensure employees are familiar with general and department-specific plans.
- Create plans for department-specific hazards, and update plans as operations change
Employee Performance Evaluations
- Rate employees’ safety performance as “Solid Performance” or “Improvement Needed” based on 3 criteria:
- Awareness and completion of all required safety training related to job duties (current/not expired)
- Awareness and consistently follows proper safety procedures and use of safety equipment
- Takes responsibility for workplace safety and environment